FAQ
Registration
Why should I create an event registration account?
You will need to create an account to be able to register for the EMBL Australia PhD Symposium. You can login and change your personal information using the Eventbrite website link provided in your confirmation email. Login to the website, follow the EMBL Australia PhD Symposium link and click “Edit Details”. Please make sure to use a valid e-mail address. Please note that the information provided in your registration form will appear on your name badge, receipt, abstract book, certificate of participation etc as you insert it. Please do not use only uppercase or lowercase for your name, institute. (e.g. JANE DOE; jane doe).
How do I change the password for my account?
You can change your password and personal information by viewing the “Account” tab at the top of the web page.
Receiving a registration confirmation email
You should receive a registration confirmation email following registration with the Eventbrite website. If you do not receive one, please contact us.
What should I do if I want to cancel my registration?
If you can no longer take part in the Symposium, please inform us at the earliest convenience. Cancellation must be submitted in writing via email and is valid only with acknowledgement of receipt by the EMBL Australia PhD Symposium Committee.
Cancellation fees are dependent on the notice given:
- If cancellation occurs less than 14 days prior to the start of the event, the cancellation fee is 100% of the registration fee.
- If cancellation occurs between 14 days and 1 month prior to the start of the event, the cancellation fee is 50% of the registration fee.
- Earlier than 1 month, the cancellation fee is 25% of the registration fee.
- If payment has been made by the payment deadline of the event and a visa is not awarded in time to travel to the event, the full registration fee will be reimbursed.
- Other circumstances may be taken into account at the discretion of the committee.
I require a visa letter for my travel visa application. Can I request one from EMBL Australia?
Yes, we can send you a letter for your visa application. You must be registered and accepted to attend the Symposium before being issued a visa letter. If your visa application was not successful we will reimburse your registration fee. Contact us for further enquiries and to request a letter. Please allow ample time for both the letter preparation and the visa application process.
Can I still register for the Symposium if the registration deadline is over?
Please contact us for further availability and information regarding registration past the deadline.
Abstract Submission and Selection
Do I need to submit an abstract to attend the Symposium?
You can attend the Symposium without submitting an abstract, however we recommend participants take an active role in the Symposium and apply to give a talk or present a poster.
How do I submit an abstract?
Abstract submission is done through our registration website, as the time of registration. You are permitted a maximum of 250 words, in addition to the authors and a title.
How are abstracts selected?
Submitted abstracts will be carefully evaluated by a panel of EMBL Australia PhD students working closely with the EMBL Australia PhD Symposium committee. While submitting your abstract you will be able to choose if you would like to apply for a talk or a poster presentation only. If you are selected for a talk you will not receive an allocated slot for a poster.
When will I be notified that I have received an offer to present a talk or poster?
You will be notified by the 19th of October regarding the outcome of your abstract submission.
Travel Grants
Are there travel grants available?
Yes! If you wish to apply for any of the travel grants, please write down a 100-word motivation in your conference registration. The motivation should contain why you need and deserve the travel grant.
